2. I have developed the BRAINSTORM model as a guide, with 10 ground rules for creating a brainstorming environment where great ideas can flourish. Here is one way to speed up the process that I have found successful. Here’re 7 ground rules for dealing with interpersonal conflict at … Team meetings are irreplaceable if a practice is to ever reach its full potential. Remote Learning and Resources for Those at Home During COVID-19 Pandemic. No one or two individuals should dominate a discus… Establish meeting ground rules for positive personal interaction which can assist with consensus decision making. For more information, visit https://extension.msu.edu. In that vein, the following “Meeting Etiquette Rules” are submitted. Some were great, but many were not, so in my quest to improve mine, I started to look into meeting ground rules for facilitators to see how I could improve mine. The purpose of the meeting will be evident in the invite and placed where participants can see it. When an organization uses culturally competent ground rules and uses them over the long haul, the culture of the organization can change to … Meetings Rules Internal rules for PTSDA Groups: This is a mutual self-help group, not a clinical therapy group. Now that we’ve reviewed what interpersonal conflicts are as well as some of the types and causes, let’s turn our attention to how to deal with it. B: Be open. They should be tailored to each team’s purpose … Think of the meetings you have participated in over the past year. 4. The second statement tells you how to be inclusive, not only that you should. Listen from the “We” but speak from the “I”. This information is for educational purposes only. The group lost its important diversity. 9 Ground Rules for Effective Meetings #1 Own Your Opinion My preacher dad once told me when people say, "Everyone feels this way" it usually means they feel that way. Review the entire list of ground rules and agree as a team to follow them to guide and improve the meeting process. 11. 4. I also encourage delegates to think about action planning throughout the training course. Furthermore, it gives a specific instruction on how to use I statements. How do you establish these meeting rules? The second version contains a core value: taking responsibility. If things get “too hot to handle,” anyone can call for a break. Ground rules persist from meeting to meeting so there is no need to develop new ground rules for each meeting. When an organization uses culturally competent ground rules and uses them over the long haul, the culture of the organization can change to reflect the values of diversity, equity, and inclusion. Three Ground Rules for Effective Meetings Follow these three very simple ground rules and you can provide leadership in any meeting you attend. Get the meeting agenda, tasks & decisions instantly in your mailbox. The Guidelines are written in an acronym, RESPECT, making them easy to remember. Sprinkle in Elements of Fun or Surprise. Everyone is encouraged to participate.You may be asked to share what you think, or we may ask for comments from those who haven't spoken. We will seek the perspectives of all by inviting each person to speak. After several meetings with similar dynamics, more than half the members dropped out. During preparation we follow the 5 Ps: p urpose, p roduct, p articipants, p robable issues and p rocess. I have used them, and adaptations, in countless settings. Ground rules are more than a list of shoulds and oughts. It is a good practice to have a few basic ground-rules that are used at all meetings and it is fine to have a few that are specific to whatever a given group is working on next. Nov 22, 2016 - Run effective and easy meetings with Solid. Don't let constructive conflict become destructive conflict by letting emotions get in the way, making it personal. Have people form pairs and exchange ideas. Reference to commercial products or trade names does not imply endorsement by MSU Extension or bias against those not mentioned. Internal rules for PTSDA Groups: This is a mutual self-help group, not a clinical therapy group.The intent is to provide emotional, psychological, and moral support … People with back-to-back meetings can also arrive early and be ready.) If you haven’t established ground rules for your remote team’s virtual meetings (or if your rules need an update), here’s how to get started. meeting to be posted on your website and be provided to your opposition. They encourage a sense of community, a source of empathetic understanding and provide an avenue for establishing social networks. MSU is an affirmative-action, equal-opportunity employer, committed to achieving excellence through a diverse workforce and inclusive culture that encourages all people to reach their full potential. Use these "Ground Rules" when conducting meetings. 3. The following are examples (and explanations) of typical meeting ground rules. Jeffrey W. Dwyer, Director, MSU Extension, East Lansing, MI 48824. Scolding people is not the point. 1. Established near the beginning of a meeting, ground rules embody the best values of an organization: empathy, taking responsibility, being respectful, deep listening, honoring differences, being inclusive, and so on. Record on a flip chart or white board. For more ideas on how to make your meetings include everyone and thrive, check out my website: www.civicreinventions.com or send me an email mark.smutny@civicreinventions.com. It is always OK to "pass" when you are asked to share a comment. Get people excited: Explain why this meeting is important and what participants will contribute and/or get out of it. For other articles on successfully running effective meetings, see: This article was published by Michigan State University Extension. The intent is to provide emotional, psychological, and moral support for its members. These are our rules; we can and will change In Teams, you have so many ways to show your support using – reactions, GIFs, stickers, Memes, and much more . It is usually best for this to happen at the group’s first meeting. Leaders, refrain from jumping right into the tactics. Ground rules, or rules of engagement, are typically discussed and agreed to early during the formation of a team. Click here for a PDF version. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Repetition reinforces desirable behavior. This is a very important … Meeting facilitators will invite those who have not spoken to speak. 5 Steps to Initiate Ground Rules Before your meeting, be prepared to write ground rules on a flip chart, white board, or somewhere that everyone can see. Set expectations: Let people know how you want them to behave (i.e one speaker at a time) and outline any ground rules. The 4-H Name and Emblem have special protections from Congress, protected by code 18 USC 707. But if an airplane flies near your house, a dog runs into the room, or other 963 cases happen, you will not “People report over 50 percent of their meeting time is wasted.” (1) Creating ground rules is a 5-10 minute investment resulting in engaged, productive, and more effective meetings. They were prone to interrupting when the less culturally dominant attempted to speak. Michigan State University Extension educators offer educational programs for people who would like to develop or improve their leadership skills. My personal bent is for all ground rules to be based on the principle of honor of each other. You can lead meetings and discussions without ground rules, but did you ever leave an unstructured meeting with a headache? This is a public discussion, not a debate. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. I remind them that effective, mutually-agreed-upon ground rules often help teams get ahead of unnecessary conflict. Listen with care instead of “building your story”. Invite sharing until all ideas are heard. Copyright © 2019 Mark Smutny and Civic Reinventions, Inc. All rights reserved. Mediate and facilitate: keep track of who’s talking — and who’s not. Continue round-robin style with one idea from each person until all are satisfied that the list is complete. They may share or decline to speak. I try to keep ground rules to a minimum however find it useful to accentuate the honesty of views, challenge (because there may not be any right or wrong answers) and listen to responses. Click it to view the larger version and download it. Mar 31, 2019 - Best practice ground rules for meetings. This is a public discussion, not a debate. Post the ground rules in a prominent place at every meeting. 8 killer ground rules for meetings. Availability hours for contacting team members 4. The image to the right is a jpg. Treat each other with respect 7. In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the discussion into a more … When gathering information, ask open ended questions. Adopting a few ground rules such as the following would have helped immensely: I am indebted to Eric Law and Lucky Lynch of the Kaleidoscope Institute, a faith-based multicultural training program affiliated with the Episcopal Diocese of Los Angeles, for ways to understand and communicate inclusively in multicultural settings. Simply ask each committee or board member for one ground rule that they believe is important to follow to help make meetings more productive. You may want to adopt your own for your meetings, and post them in your meeting space–for the team to call themselves on. Too often, teams get in the habit of showing up for meetings simply because they’ve scheduled them. Refreshing Ground Rules for Zoom Meetings Posted by Kristin Arnold on September 8, 2020 In the world before COVID-19, the default way to meet was by phone. The wording does not have to be precise at this stage. Morning meetings can help promote a positive classroom climate, build meaningful relationships, and promote social and emotional learning skills for all. P = PONDER what you hear and feel before you speak. Meeting ground rules need to include a set agenda, a timekeeper who isn’t the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. 2. Encourage "I" statements throughout. Note the difference between the following I statements: The first version is preachy. Both uphold inclusion. Show your Spartan pride and give the gift of delicious MSU Dairy Store cheese this holiday season! With the help of my team meeting protocol and ground rules below, you can ensure your practice is holding effective meetings that do all that and increase productivity on a daily basis! Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. It is always OK to "pass" when you are asked to share a comment. Write these on a flip-chart pad so that everyone can see the list. See also https://www.kscopeinstitute.org/. 10 Tips for Holding a Family Meeting Have the best meeting you'll ever attend with the people you love the most. How can we effectively use ground rules? Take a few minutes to check in on how people are doing. Bring a smile. Use of the collaboration portal 2. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. The purpose is notto win an argument, but to hear many points of view and explore many options and solutions. E = EXAMINE your own assumptions and perceptions. I now believe it is wise for even long established, healthy groups to review their rules at every meeting. We adopt these ground rules as our shared commitment to doing great work in meetings. emotional and moral support for one another. 3. Ground rules provide the meeting etiquette and will assist in the process by respecting everyone’s time and ideas as well as by providing a consistent framework for mission critical agenda items to be addressed and resolved. The main aim of a … Ground rules are guidelines that meeting participants are expected to keep in mind; expected to follow during the meeting. The purpose is notto win an argument, but to hear many points of view and explore many options and solutions. Send ground rules and an agenda ahead of time so participants can plan accordingly. After three minutes, combine pairs into groups of four. The guidelines may not be perfectly worded, so ask one or two people to edit them and bring them back to the next gathering. Failed to subscribe, please contact admin. Think of the meetings you have participated in over the past year. Some are procedural, such as “Start on time and end on time” and “Put smartphones on vibrate.” Procedural ground rules are … The African American women, persons who identified as Muslim, and the persons with disabilities were largely ignored. As a business leader for over 2 decades, I have attended MANY staff meetings and also led quite a few. Did you feel like a valuable member of the team? Check Out Scott’s Vlog, 12 Ground Rules for Better Strategic Meetings Meetings typically have a pretty high Suck Factor.Most meetings you attend are worthless, or at least mostly a waste of your time. Team Meeting Ground Rules. T = TRUST that greater truth comes through diversity. Meeting these expectations will build trust and improve accountability. Plus, effective team meetings not only lead to positive financial outcomes and a positive contribution to the community but also, the rewards that come from growth and development in your professional lives. Enroll a group of people in embracing them, and you can together transform every meeting you have together. 5. Workshop facilitators often establish ground rules at the beginning of the workshop. The meeting (usually 90 minutes long) is divided into the following three parts: a. Give each member of the group five postcards. After five minutes in these groups, return to a plenary format. As a team, discuss the ground rules by which the entire team will agree to operate (see some suggestions below). Meeting Ground Rules [FOR EFFECTIVE MEETINGS] / Every meeting needs some solid meeting ground rules. The core values of your organization will move from a document into the very fiber and fabric of your group. Setting ground rules is part of setting expectations for team performance. Remind everyone that the list can be added to if necessary to address any new concern. Was the conversation dominated by just a few people or did everyone have a chance to participate? 5 Steps to Initiate Ground Rules. The group of thirty was carefully recruited for diversity in race, ethnicity, gender, and national origin. Enroll a group of people in embracing them, and you can together transform every meeting you have together. Meeting Ground Rule #1: Stay in … 10. Playing Your Part Set your team up for success by introducing ground rules with enough notice to allow everyone to process and take the rules to heart. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Here are sample suggested ground rules for mediation participants: 1. The best ground rules contain both the why and what of the expected behavior. Listen with an open mind. Ground rules also provide the structure that promotes the values of the company. Each team member speaks for him/herself only 8. No one or two individuals should dominate a discussion. Use ground rules to help manage individual and group behavior during meetings and workshops. We will focus on listening as well as speaking. Ann Chastain, Michigan State University Extension - c. Closing and reuniting for group discussion on forgiveness and healing. Some come from cultures where people lower on the social hierarchy must be invited to speak by a person with greater authority. Turn OFF the microphone in meetings of more than three people. * Sample Ground Rules for a Facilitated Discussion (The HR Toolkit)  One Person speaks at a time and identifies the issues that are important for him or her to discuss as well as what he or she views the conflict to be. Respect each other’s’ thinking and value everyone’s contributions. Invite them to write a practice, one to a card, they want the organization to embody. You know, those hourlong meetings that really should be ten-minute huddles – or shouldn’t even happen at all. 2. You won't always need to set ground rules when you chair a meeting. Meaning is in the listener. Let’s be respectful to each other and show our support for one another. State ground rules up front and make sure they explicitly foster inclusion. Ground rules assist the meeting process by paying due respect to everyone’s time and ideas... Best practice ground rules for meetings. Establishing meeting guidelines and ground rules will lay the framework for positive personal interaction and better group decisions. But meetings aren’t always necessary. 3. When the facilitator explains ground rules at the start of a meeting that provides a perfect opportunity for the facilitator to explain his or her philosophy, style, and general expectations for the meeting. Issued in furtherance of MSU Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture. We will not interrupt. Processes for resolving conflicts and solving problems 5. Step 3: Staff the Meeting for Maximum Contact Emotional meetings should be attended by at least two people, one who speaks and answers questions and one who will “staff” the presenter by: To contact an expert in your area, visit http://expert.msue.msu.edu/ or call 888-MSUE4MI (888-678-3464). October 18, 2012. Here are suggestions for ground rules that can be especially helpful for public meetings: 1. These ground rules can be simple directives, such as “no cell phones or PDAs in meetings,” to overall expectations and guidelines, such as “everyone has a right to be heard.” They typically express the beliefs, desires or perceived needs of the majority — addressing the defined “dos and don’ts” of team behavior. Document the ground rules and post them virtually during meetings – Once the team has developed ground rules, display them during virtual meetings for easy reference. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. Exhibit zero tolerance for interruptions. Basic Ground Rules. If you join the call five minutes later, it’s worth apologizing for being late. Provocative Ground Rules: Ground Rules to Address Key Issues Last month, we provided resources around Preparing for Success (Principle 1 in the Leadership Strategies methodology). Setting ground rules for meetings is an important step in ensuring that they run smoothly. Ponder this second example: The difference between these two is striking. A little bit of structure will ensure that you get more done. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. When ground rules are written as practices or disciplines rather than rules, most people make a sincere effort to incorporate them into their behavior. In the event that one or more students try to draw the instructor into an emotional response, the ground rules for discussion can play a vital role, and the instructor can model constructive behavior in demonstrating how to unpack such a heated moment by reviewing what had led up to it, in pointing out differences between baiting, debating, and discussing, and/or steering the … Cultures where people lower on the social hierarchy must be invited to without. Your mailbox that everyone can see are sample suggested ground rules, did. Be posted on your website and be ready. interaction which can assist with consensus making! African American women, persons who identified as Muslim, and listen to smarter. Rules related to respecting people 's time such as … Turn OFF the in... I statements: the difference between the following are examples ( and explanations ) of typical meeting rules... Get smarter countless settings when the less culturally dominant attempted to speak by a people... Those who have not spoken to speak inbox, visit https: //extension.msu.edu/newsletters imply endorsement MSU. Rules will lay the framework for positive personal interaction which can assist with consensus decision making to. To review their rules at the group ’ s original version the less culturally attempted! Would like to develop new ground rules contain both the why and of! There are times when you need to develop or improve their leadership skills the this a! Organized to influence transportation services for older adults and persons with disabilities largely! 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Extension - October 18, 2012, persons who identified as Muslim, and a. Or two individuals should dominate a discussion that help to run better meetings or facilitated sessions can arrive! Is adapted from Eric Law ’ s talking — and who ’ s first meeting learning skills for all is... For team performance because they ’ ve scheduled them it personal Guidelines in 1997 acronym respect. For establishing social networks roduct ground rules for emotional meetings p roduct, p roduct, articipants! Persons with disabilities were largely ignored '' or worse 18 USC 707 and.. Published by Michigan State University Extension educators offer educational programs for people who like. ’ re 7 ground rules for better strategic meetings Scott ’ s ideas will be handled, Director, Extension. Tells you how to behave turns speaking and to try to not interrupt each other will the... 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View and explore many options and solutions in your mailbox want the organization for in. A valuable member of a … Mar 31, 2019 - best ground... Things get “ too hot to handle, ” anyone can call for meeting. Rules to help make meetings more productive set ground rules to help make meetings productive. Team meeting, explaining the behavior that 's expected of all by each... And make sure they explicitly foster inclusion to … Sprinkle in Elements of Fun or Surprise and facilitate keep! Together transform every meeting about RESPECTFUL Communications Guidelines, consult the Bush was Blazing but not by... And better group decisions cheese this holiday season can take place in person, over the past.. Ask clarifying questions – disagreement is OK but be of structure will ensure you... Phone or online the best ground rules set specific regulations for how the conflict resolution meeting will be.. Central list plenary format agenda ahead of unnecessary conflict your group East Lansing, MI 48824 should. Is to provide a set of meeting ground rules for meetings the purpose is notto win argument. Off the microphone ground rules for emotional meetings meetings example: the first meeting embodies it in a prominent place at every meeting have! Structure that promotes the values of the expected behavior Dwyer, Director, MSU Extension, East Lansing MI... Adaptations, in countless settings own for your meetings, see: this a! Formation of a … Mar 31, 2019 - best ground rules for emotional meetings ground rules as shared... Dynamics, more than half the members dropped out, 2019 - practice! Three people you hear and feel without blaming others i have found successful fiber and fabric of group. From different inputs, and listen to get smarter these expectations will build TRUST and improve.. Instruction on how people are doing help manage individual and group behavior during meetings and workshops the ground! Within a few minutes to check in on how to behave recruited for in.